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Payments, Withdrawals and cancellations

 

Field Semester in Regenerative Design
Payments, Withdrawals, Cancellations, & Refunds Policy

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The College Field Semester in Regenerative Design is an immersive, cohort-based academic program that requires advance commitments related to housing, staffing, food service, field travel, permits, and partner agreements. The following summary explains how payments, withdrawals, and refunds are handled.

 

Total Program Cost: $24,500

 

This includes:

  • $22,500 paid to the Western Slope Institute (WSI) for instruction, housing, meals, transportation, field travel, equipment, and program operations.

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  • $2,000 paid directly to Prescott College for 16 academic credits.

 

Prescott College tuition is included in the total cost shown but is paid separately to Prescott College and is subject to Prescott College’s own refund policies.

 

Payment Schedule (WSI Portion)

 

$2,500 Enrollment Deposit

  • Due within 10 business days of acceptance

  • Refundable through May 15, 2026 (minus a $250 administrative fee)

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$5,000 Commitment Payment

  • ​Due June 15, 2026

  • Non-refundable once paid

 

Final Balance

  • Due July 22, 2026 

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Withdrawal & Refund Schedule (WSI Portion)

 

All withdrawals must be submitted in writing. Refunds are based on the date notice is received.

 

On or before May 15, 2026

  • Enrollment deposit refunded minus $250 administrative fee

  • No other payments will have been due at this time

 

May 16 – June 30, 2026

  • Enrollment deposit becomes non-refundable

  • No additional tuition or program fees are due during this period

 

July 1 – July 21, 2026

  • Enrollment deposit and $5,000 commitment payment are non-refundable

  • If the final balance has already been paid, 50% of the remaining WSI tuition and program fees may be refunded

 

On or after July 22, 2026

  • No refunds of WSI tuition, program fees, or deposits

 

After the Program Begins (August 22, 2026)

  • Once the program has started, no refunds are issued for: Tuition or program fees Housing, meals, travel, or instruction

 

  • This includes voluntary withdrawal due to: Homesickness, discomfort with group dynamics, preference for a different experience, or change of personal interest.

 

Dismissal for Policy Violations

 

Students are expected to follow WSI policies, including:

  • Community and Behavioral Agreements provided by Western Slope Institute and Deer Hill Expeditions

  • Substance Use Policy

  • Safety Protocols

  • Technology & Communication Expectations

 

If a student is asked to leave the program due to policy violations:

  • No refunds are issued

  • Families are responsible for return travel costs

 

Medical Withdrawal & Exceptional Circumstances

 

In cases of serious illness, injury, or family emergency, WSI may review requests for a partial refund of the WSI portion only, at its discretion. Documentation may be required.

 

Prescott College Tuition

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Refunds of the $2,000 Prescott College tuition are:

  • Managed entirely by Prescott College

  • Subject to Prescott College’s add/drop and withdrawal deadlines

  • Not administered by WSI

 

Program Cancellation by WSI

 

If WSI cancels the program due to insufficient enrollment or unforeseen circumstances (e.g., natural disasters or public health emergencies):

  • All WSI payments will be refunded in full

  • The enrollment deposit will be refunded

  • Prescott College tuition refunds follow Prescott College policies

 

Important Note

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The Field Semester is intentionally immersive and community-based. By enrolling, families acknowledge that participation requires adaptability, accountability, and commitment to shared agreements. Withdrawal due to dissatisfaction or personal preference does not constitute grounds for refund.

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